New Request to Appear as a Delegation Form

What is a delegation?

A “delegation” means a person or group of persons who address Council or a Committee for the purpose of making a presentation. See the City of Stratford Procedure By-law for details.

Delegation Guidelines:

Delegations are limited to ten (10) minutes (not including questions from Council) for their presentation. If speaking to a matter for the second time, then delegations are given five (5) minutes and are limited to presenting only new information.

Groups are encouraged to appoint one or two spokespersons to address Council on behalf of the group.

PLEASE NOTE: This form and any related materials (PowerPoint, audio/visual presentation files and/or other printed materials) MUST be received by the City Clerk no later than Noon on the business day preceding the meeting. At the discretion of the Clerk, the Delegation will be scheduled to make a presentation to a Regular Council, unless it is determined that the request should be directed to the appropriate Sub-committee, Committee, or City department or due to time constraints, to another meeting.

Any presentation materials or printed documentation provided will be placed on the Stratford City Council Agenda and is posted on the corporate website and available to the public. Large submissions will be reviewed by the Clerk and included (or not) at their discretion. Delegations may be requested to provide multiple copies of a large document.

You will be notified by the City Clerk if your request has been approved.

Delegation Request Details

Meeting Date if known :

Name of Delegate(s) (include title/position, if applicable) :

The Delegation Represents (choose one) :

Group/Organization/Business

Individual

Item number and/or Staff Report you wish to speak to, if known :

Reason for Delegation Request :

Are you in favor of the recommendation ?

Yes

No

Not Applicable

Action/Decision Being Requested of Council :

Have you appeared before Council, Committee or Sub-committee in the past to discuss the same topic ?

Yes

No

Clearly outline the subject of your presentation. Please note if you have already been a delegation on this matter, you will need to specify the new information that you intend on presenting.

Have you been in contact with City staff in regards to your matter of interest?

Yes

No

Additional Documentation and Presentation Materials

Will a PowerPoint or any form of audio/visual presentation be made?

Yes

No

Will additional documentation (information) be provided at meeting?

Yes

No

Contact Information

Contact Name for Delegation :

Mailing Address :

Phone :

Email :

For further information on the procedure for appearing before Council as a delegation, please contact:

City Clerk, City of Stratford
Phone: 519-271-0250 extension 5240
Email at Clerk's Office

Notice of Collection :

Personal information collected in connection with the request to appear as a delegation will be used by staff solely for the purposes related to the delegation for the specified meeting. By providing your information, you acknowledge that all personal information submitted to the City of Stratford is being collected under the authority of the Municipal Act, 2001 and is subject to full disclosure under the Municipal Freedom of Information and Protection of Privacy Act. Questions about the collection, use and disclosure of this personal information may be directed to the Clerk’s Office at 519-271-0250 extension 5237.